Office Assistant

AST is hiring a full time Office Assistant.  This role is a direct report to the Clinical Director and is responsible for managing multiple tasks in a busy, high-volume office. 

For over 20 years, Autism Spectrum Therapies (AST) has provided evidence-based, contemporary ABA therapy to help children, teens, and adults with autism find success. Our goal is to empower our clients to build the skills needed to live a happy and fulfilling life.

• General office duties including answering the phone and door, maintaining supply inventories and compiling monthly order, replacing toner in printer, mail and fax distribution, and photocopying
• Create, organize and maintain office filing systems, send files to storage facilities, as needed    
• Create and maintain picture library of program materials used during intervention sessions
• Assist in preparation for monthly training; create new hire training binders, bags and badges
• Process I-9 Form to verify the identity and work eligibility of new employees hired
• Responsible for keeping the office and kitchen tidy and organized, including maintaining office equipment and decorating the area when appropriate
• Receiving and unloading deliveries of office supplies
• Assist with any local inspectors/maintenance crews that need to be called and subsequently let in building, brought to a specific work area
• Make sure kitchens are tidy and stocked with necessary supplies (plates, utensils, paper towels, snacks, etc.)
• Assisting with the Louisiana Behavior Analyst Board (LBAB) paperwork and organization
• Additional responsibilities as requested by Clinical Director, Staff Support Manager, or other staff
• Accepting and forwarding referrals and intake packets to intake department

• Minimum of 2 years prior administrative experience in an office setting
• Excellent upbeat telephone skills handling multiple incoming phone lines
• Excellent customer service skills
• Exceptional communication skills
• Strong software proficiency with Microsoft Office Suite (Word, Excel, and Outlook)
• Proven ability to multi-task, prioritize and organize effectively
• Strong attention to detail, accuracy, and follow-through 
• Bilingual, Spanish fluency preferred but not required
• Education, Experience and Licensure
• High School Diploma, required
• Technical Skills
• Proficient use of Microsoft Office products including Word, Excel, and Outlook
• Ability to quickly learn new software programs as needed

In addition to the most competitive salaries in the area, AST also offers Paid time off (PTO).

AST/Learn Behavioral is an Equal Opportunity Employer. Candidates must be presently eligible to work in the United States.